T’s & C’s

By completing a booking form and ticking the Terms and Conditions Acceptance Box you are agreeing to the following:



  1. To apply for your stand, return a booking form and then arrange full payment with 5 working days. By completing the form you are committing to attend the event.

  2. Upon acceptance of your booking we will issue an invoice usually on a Monday. Receipts will be sent the following week.

  3. Final details will be sent out on the Monday before the event.

  4. If you cancel your booking  for any reason, the fee is non-refundable.

  5. A booking made by the person or company listed on the booking form cannot be transferred to a 3rd party for any reason.

  6. If for any reason the event is cancelled for reasons out of our control, we will move your booking to our next suitable event as a goodwill gesture, if we have another event. If you cannot make that date, no refunds will be given. If we don’t have another event planned, we will offer an alternative to the same value as your booking such as advertising.*

  7. If for any reason the event is cancelled by ourselves, we will move your booking to our next suitable event as a goodwill gesture, if we have another event. Refunds may be given in exceptional circumstances.

  8. All late payments will incur a £25 fee, with interest added after this date. If you cannot make payment please contact us within the 5 days.

  9. We do not accept instalment payment plans except for the Eclectic Boutique at The National Wedding Show.


At the event

  1. The Stall Holder shall have access for setting up 2 hours before the event starts on the day of the event.

  2. An electricity point must be requested in advance and any electrical equipment being used must be PAT tested.

  3. The organisers will bear no liability whatsoever for safety of persons, stock, money or possessions while travelling to, from or during the event. Stall Holders are required to take out their own relevant insurance.

  4. The positioning of Stall Holders at the event is at the absolute discretion of the organisers.

  5. In the interest of Health and Safety stalls should be manned at all times whilst the event is open and should not be dismantled until closing time or by express permission off the organisers.

  6. We have the final say for sound levels of any musicians or DJs at all events. This will be at a level that promotes the musicians while not being too loud for exhibitors. This will be agreed before the event starts and will be reviewed throughout.

  7. We cannot be held responsible for footfall numbers nor  poor weather and will not refund if less visitors come than expected. We will of course advertise all events to the best of our ability and will share this with you beforehand. We do ask that exhibitors also help with promotion by sharing with their mailing list and followers.


Vintage Wedding Events Ltd

Kate Beavis

6 Crane Way,



MK43  0HW


*Latest addition as of 09/03/2020


  1. March 24, 2015 / 6:15 pm

    Dear Kate and Adam

    We are considering exhibiting at your fayre in Chiswick on Sunday 26th April 2015 but, as you have said you have your fair share of photographers, we wondered whether our photobooth would be an added addition to the fayre or not? If you could let us know as soon as possible, we can then make a decision as to whether we aim for the April fayre or the one in November.

    Many thanks,

    • Kate Beavis
      March 27, 2015 / 11:18 am

      Hi We do have a space for a photo booth! The booking form is online under the Exhibit tab. We would love to have you there! Kate

  2. April 2, 2015 / 10:49 am

    Hi Kate

    Thank you so much for getting back to me. Having had a chat with my business partner, Simon, who came along to the wedding fair a couple of years ago with the booth, we’ve decided that for this April, we are going to give it a miss.

    It is definitely something we will consider coming along to in the future but as my husband and I have only recently taken over the company, it is a bit much to do it all at this point. We will definitely be in touch in the future though.
    Best wishes,

  3. Robyn Allen
    May 14, 2016 / 5:52 pm

    Hi are the grooms aloud to attend the event?